Division In-charge

All purchase matters including medicine purchase are handled by this Division. All purchases of the Centre are routed through this Division, including local purchases. Purchase procedures are carried out, following Store Purchase Rules. The Division is handled by the Purchase Officer. The important functions of this Division are as follows:
•    To ensure competent quality execution of all regular purchasing duties and administrative works.
•    To prepare reports and summarize data including sales report and book value.
•    To support relevant departments with quotations for the purpose of tenders.
•    To monitor and co-ordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
•    To plan and manage inventory levels of materials or products.
 

Medicine /Consumables & Reagents 

The entire medicines, consumables, surgical disposables, X-ray films, common drugs, antibiotics, re-agents etc:-, required for the Centre, is purchased through this Division. E-tender procedures are followed for the purchase of medicines on yearly basis. Purchase procedures are initiated by giving wide publicity through newspapers and website of MCC-PGIOSR. A pre bid meeting is conducted with potential Suppliers and tenders are floated. Selected firms are to execute a Supply agreement with MCC-PGIOSR and payment shall be released based on the supply and proper checking of bills. Non-quoted medicines/emergency medicines are purchased from Neethi stores/Local market, subject to availability.

PHARMACY

MCC-PGIOSR Pharmacy, due to the peculiar location of the Centre, has much significance in providing medicines for the patients in MCC-PGIOSR. As the Centre is situated far away from Thalassery town it is necessary that all required medicines needs to have adequate stock. Non-availability of medicines in the Pharmacy will force poor patients to travel long way to Thalassery for availing the medicines. Moreover there is also possibility that cancer drugs might not be available in medical stores in Thalassery area. 

The Pharmacy Division consists of Pharmacy Main Store, Main Pharmacy, IP Pharmacy, Day Chemo Pharmacy and Storage area. At present there are three Pharmacies operating in MCC-PGIOSR, one the main Pharmacy, the other (IP Pharmacy) in the 2nd floor, exclusively for IP patients and 3rd one at Day chemo Ward, exclusively for Chemotherapy patients. The main Pharmacy is having the facility of Cold storage system (Walk in cooler) for maintaining the potency of Drugs. Separate Narcotic Drugs counter is also provided in main Pharmacy. All medicines and consumables related to cancer treatment, i.e, anti-cancer drugs, surgical & disposables, antibiotics, reagents, X-ray films etc;- are purchased through this Division. The Main Pharmacy functions 24 x 7 hrs and other pharmacy’s functions during day time. On requirement and proper indent from the Pharmacist, drugs are purchased through the Purchase Division and supplied to the Pharmacy main Store. The main store keeps records of the stock and issue medicines to various sections like main Pharmacy, IP pharmacy, Wards, Operation theatre etc:-. Considering the large number of patients, medicines are issued through token system, which reduces the rush in front of Pharmacy. This Division is headed by the Pharmacist, and supported by Assistant Pharmacists, Pharmacy Assistants, and Resident Pharmacists, Ward Assistants etc:-.

The main activities of Pharmacy are as follows:
1.    To ensure that sufficient quantity of medicines and other items are stored/stocked in the Store for ready issue.
2.    To assist the Clinicians in obtaining latest information regarding any drug in terms of its trade name, manufacturers name, source details of package etc;_
3.    To check the drugs and other items on receipt in the Pharmacy, from stores/suppliers/main store regarding their nomenclature, date of manufacture, date of expiry, shelf life and any sign of deterioration, damage or defects if any.
4.    To issue drugs and other items from Pharmacy to OPD/Wards/ICU’s/OT and other Departments after receiving proper indents.
5.    To maintain the details of drugs and other items issued in register.
6.    To ensure that medicinal products are stored appropriately and securely to ensure freshness and potency
7.    To keep up to date with recent developments in the pharmaceutical industry.
 

STORES DIVISION
This Division is headed by Purchase Officer and Store Keeper is the Officer in charge. This Division works in tandem with the Purchase Division and mainly looks after the physical custody of stores, proper inventory control, preservation of stores, receipt of stores, movement of stores, including packing and forwarding, issue of stores, accounting of stores. This Division ensures that bills with documents in respect of accepted items are cleared immediately to the Accounts section, with a copy to the purchase section and will watch purchase orders periodically for dates of delivery, especially when such items are critical in stock and inform purchase section.Stores Division deals with stock handling, maintenance of Central Stock Register, condemnation, disbursement of required items to various Departments/Divisions, printing & stationary, local purchase etc:- Stock verification is carried out in all Departments/Divisions and Pharmacy of the Centre annually. 

TAPAL/ DESPATCH SECTION
Purchase Officer is the Officer in charge of this Section.  This Division handles the dispatch and inward registers, correspondences with Government as well as other Institutions, maintenance of files related to various contracts, collection of mandatory statements from Staff, convening of various meetings, tapal section, maintenance of various agreements (outsourced manpower) etc:-  This Division also handles activities related to the Hospital and also liaison work with Government and other Departments.